UrboVote lets your board run a real election by email — certified results, a complete audit trail, and proof that holds up to any challenge.
From ballot creation to certified results — all with a paper trail that stands up to any legal challenge.
Homeowners get a personalized link, click it, and vote in under two minutes. No account, no password, no app.
Cryptographic signatures, immutable records, and independent tally verification give you proof that holds up to any dispute.
Ballots open and close on schedule. Reminders go out automatically. Results are certified when the ballot closes. No manual monitoring.
Watch participation update in real time. See quorum status at a glance. Know the moment you have a valid result.
Designed for residents who may not be tech-savvy. If they can open an email, they can vote.
Every voter-facing page shows your community's logo, colors, and name — not a third-party platform they've never heard of.
Get started free — no credit card required. Your first election is on us.
UrboVote lets your board run a real election by email. Homeowners get a link, click it, vote, and receive a confirmation. When it's over, you get the certified results and a complete paper trail that holds up to any challenge.
Paper ballots get lost. Email threads are legally questionable. Spreadsheet tallies are impossible to audit. When a disgruntled homeowner challenges the result, most boards have nothing defensible to show.
Physical ballots can be misplaced, tampered with, or simply not returned. No audit trail. No recourse.
Reply-all voting threads have no identity verification, no tamper protection, and no chain of custody.
Manual counts in spreadsheets are unverifiable and trivially challenged by any determined homeowner.
Upload your owner list from a CSV file
Set proposals, dates, and quorum threshold
Click Send — ballots go out automatically
Watch turnout and quorum in real time
Receive the final result with full audit trail
A link in their inbox is all they need. No account. No app. No password. And for every voter — whether they vote directly, delegate, or verify after the fact — the system provides cryptographic proof at every step.
Each homeowner's invite email includes a unique code table committed before voting opens. The codes appear next to each option on the ballot so voters can confirm the UI matches their email before submitting.
Traveling or unavailable during the ballot window? Voters can assign their vote to any eligible community member directly from their invite link. The delegation is audited, cancelable before the delegate votes, and cryptographically indistinguishable from a direct vote.
Phone, tablet, or desktop — no installation required. If they can open an email, they can vote.
Every voter receives a verification code with their receipt. After ballot close, a public index lets them confirm their code is in the certified tally using only static public data — no API, no account, no trust in UrboVote required.
Create multi-proposal ballots, set open and close dates, configure quorum, and let the system handle everything else — including automated reminders.
Bundle multiple items into a single vote. Configure For / Against / Abstain on each proposal independently.
Set a reminder schedule once. UrboVote re-emails non-voters automatically and stops the moment they cast their vote.
Watch turnout update in real time. See quorum status clearly. Know the moment you have a valid result.
Every vote is cryptographically sealed, every record is immutable, and results can be independently verified by anyone — including homeowners and their attorneys.
Every vote, ballot, and action is permanently stored and timestamped. Nothing can be silently altered or deleted.
Every vote and audit entry receives a mathematical seal at the moment it is recorded. Tampering is immediately detectable.
No one — not the board, the admin, or UrboVote — can see how any individual homeowner voted. Identity and selections are kept mathematically separate.
Each voter receives personalized codes in their invite email — before voting opens. After casting, a receipt code confirms their selections were stored exactly as submitted. A mismatch is immediately flagged.
After ballot close, a public verification index lets any voter confirm their vote appears in the certified tally — using only static public data, no login or API call required.
Security that works technically — not just by policy.
Every record is stored with a timestamp and cannot be silently altered or deleted. Votes, the eligible voter list, and the full audit history are locked for 7 years using S3 Object Lock (WORM storage).
Every vote and audit entry receives a mathematical seal at the moment it is recorded — similar in concept to a notary stamp, but mathematically impossible to forge. Exported packages include a checksum for independent verification.
When a ballot closes, UrboVote publishes a complete result stamped by an independent third-party timestamp authority. Any board member, homeowner, or attorney can verify the result matches the actual votes cast.
A voter's identity and their vote selections are kept mathematically separate from the moment the vote is cast. No one can see how any individual voted — not the board, the admin, or UrboVote.
Voters can generate a decoy credential that is mathematically indistinguishable from a real one — making vote buying and credential coercion technically unenforceable. The system handles this automatically.
All data encrypted at rest with AWS KMS customer-managed keys. All data encrypted in transit — S3 bucket policies deny non-TLS access. Authentication via Amazon Cognito with role-based access control.
Voters receive personalized codes in their invite email before voting opens. A receipt code after casting confirms their selections were stored exactly as submitted — mismatches are flagged immediately.
A public verification index is published after ballot close. Any voter or auditor can confirm every vote was included in the certified tally using only static public data — no API, no login, no trust in the running system.
Total administrative time per election: under 30 minutes. Total homeowner time: under two minutes.
Upload from a CSV file in seconds. Organize into collections by building, unit type, or voting tier.
Add a title, proposals, open and close dates, and quorum threshold. Set your reminder schedule.
Choose which collection receives the ballot. UrboVote handles all delivery.
Monitor turnout and quorum status on the dashboard. No manual tracking required.
When the ballot closes, the final result is certified and the complete audit trail is available for export.
A clean email from their community — not from a third-party they've never heard of.
No login. No password. No app. One click opens the ballot directly.
Make selections on each proposal. The interface is clear and works on any device.
A participation receipt with a verification code arrives instantly via email.
Use the public verification page — no account required — to confirm their vote was counted in the final tally.
| Common Challenge | How UrboVote Handles It |
|---|---|
| Homeowner didn't receive the email | Resend directly from the admin dashboard |
| Ballot contested by a homeowner | Export the full cryptographic audit trail |
| State law requires documented voting records | 7-year immutable retention, exportable on demand |
| Board member wants to independently verify the count | Public verification page — no login required |
| Annual election with multiple proposals at once | Multi-proposal ballots supported natively |
| Owner moved mid-year, new owner shouldn't vote | Update recipient list before the ballot opens |
| Election requires ballot secrecy | Cryptographic voter anonymity — selections cannot be linked to identities |
Whether you self-manage a 40-unit condo or run elections across a portfolio of communities.
Run a professional, legally sound election process without hiring a third-party election company for every vote. Get results your board can stand behind and records that protect you from challenge.
Administer elections across multiple communities from a single platform. Each community gets its own isolated portal, ballot history, and branding — giving your team a consistent, repeatable process for every client, with an audit trail that protects your firm.
Complex voting structures — multiple tiers, weighted voting rights, sub-association elections — that have outgrown generic polling tools. UrboVote handles it natively with recipient collections and configurable voting weights.
UrboVote runs entirely on AWS — the same cloud infrastructure trusted by Netflix, Airbnb, NASA, and the majority of Fortune 500 companies. No shared hosting. No third-party vote storage.
No servers to patch or maintain. Scales automatically.
WORM storage for votes and audit records. Immutable by infrastructure.
HSM-backed cryptographic keys, never stored in software.
Enterprise identity and access management with role-based controls.
Reliable email delivery with delivery tracking and bounce handling.
Application-layer protection on all public voting endpoints.
Every environment is version-controlled and auditable.
UrboVote gives your board the professional voting infrastructure your community deserves — and the audit trail that protects everyone when it matters most.
UrboVote is purpose-built for community governance. Every feature exists to make HOA voting faster to administer, easier for owners to participate in, and impossible to credibly dispute.
Every UrboVote election produces a record that can be independently verified, cryptographically audited, and legally presented — by anyone, at any time. Security that works technically, not just by policy.
Each of these is a technical guarantee, not a policy commitment. They are enforced by the system, not dependent on trust.
Once recorded, no vote, ballot, or audit entry can be changed, deleted, or backdated — by anyone, including UrboVote. Records are locked using WORM storage for 7 years.
Every vote and audit entry receives a mathematical seal at the moment it is recorded. Tampering breaks the seal — and the change is immediately detectable by anyone who checks.
Results are stamped by an independent third-party timestamp authority. Any homeowner, board member, or attorney can confirm the result — without taking UrboVote's word for it.
A voter's identity and their vote selections are kept mathematically separate from the moment the vote is cast. No one — board, admin, or UrboVote — can see how any individual voted.
Vote buying and credential coercion are not just against the rules — they are technically unenforceable. Voters can generate a decoy credential indistinguishable from a real one. The system handles it automatically.
All data encrypted at rest with AWS KMS HSM-backed keys. All data encrypted in transit — S3 bucket policies enforce TLS. Authentication via Amazon Cognito with role-based access control.
Voters receive personalized codes before voting opens. A receipt code after casting confirms their selections were stored exactly as submitted. Any discrepancy is flagged immediately — without trusting UrboVote.
A public verification index is published after ballot close. Any voter or independent auditor can confirm every vote was included in the certified tally using only static public data — no API, no login required.
Think of it like ink on paper, except the paper can never be shredded. UrboVote stores every vote, every ballot, and every action as a permanent record. There is no way to quietly go back and edit the history.
Votes, the eligible voter list, verification code seeds, the public verification index, and the full audit history are stored using Write-Once-Read-Many technology. The storage layer itself refuses to allow overwriting or deletion.
Every record is preserved with a precise UTC timestamp. No record can be silently backdated or altered — the timeline is permanent and provable.
Critical records are locked in place for 7 years — meeting typical HOA legal record-keeping requirements. Fully exportable on demand in a legally portable format.
Similar in concept to a notary stamp, but one that is mathematically impossible to forge or copy. Every vote and every audit entry receives one at the moment it is recorded. If anyone tampers with a record after the fact, the seal breaks.
Tampering is immediately detectable by anyone who checks — the mathematical seal breaks and the discrepancy is visible in the audit trail.
Every exported data package includes a unique fingerprint of the file's contents. You can verify at any time that what you downloaded is exactly what was stored.
Cryptographic keys are stored in hardware security modules and never exist in software. They cannot be extracted, copied, or used outside of the KMS API.
The final vote count can be checked and confirmed by someone other than UrboVote — without taking our word for it. When a ballot closes, UrboVote publishes a complete result stamped by an independent trusted third party.
An independent trusted organization certifies exactly when the result was finalized. This stamp cannot be backdated or forged after the fact.
Any board member, homeowner, or attorney can verify the announced result matches the actual votes cast. No account, no technical knowledge required.
Each voter receives a verification code in their participation receipt. They can use it at any time to confirm their vote was included in the final certified count.
No one can determine how any individual voted from the platform, the audit trail, or a receipt alone. Coercion resistance is meaningful and technically grounded — with an honest caveat about what a receipt combined with email access can reveal.
Who participated and what they chose are kept in separate cryptographic domains from the moment the vote is cast. The platform — including UrboVote — cannot link a name to a selection.
The verification code in a receipt incorporates a personalized display code unique to that voter — but the code is meaningless without the voter's invite email to map it to a selection. Someone shown only a receipt cannot determine how the voter voted. The receipt and invite email together, however, can confirm a choice — coercion that requires control of a voter's inbox is a known residual risk.
If someone demands a voter hand over their voting link, the voter can generate a decoy credential that is mathematically indistinguishable from the real one. The coercer's attempt fails silently while the real vote is cast separately. This protects against physical credential coercion but does not address coercion that also involves email access.
Every path data can travel — at rest, in transit, in authentication, in API access — is encrypted and access-controlled.
All tenant data encrypted with customer-managed keys backed by HSMs. Keys never exist in software.
S3 bucket policies deny all non-TLS connections. All API traffic uses HTTPS exclusively.
Role-based access control. Tenant admins are cryptographically scoped to their own community — they cannot access any other tenant's data under any circumstances.
Web application firewall rules on all public voting endpoints. Rate limiting prevents brute-force attacks on voting credentials.
A shared RSA-2048 hardware-backed key signs all voting credentials. The key never leaves the HSM.
All signing keys and service credentials stored with rotation on schedule. Never hardcoded anywhere in the codebase.
Votes and audit records use Object Lock in compliance mode. No administrator can delete or overwrite them during the retention period.
Every environment is version-controlled and auditable. No manual configuration drift. Changes are reviewed before deployment.
Most voting platforms ask you to trust that votes were recorded and counted correctly. UrboVote gives voters and auditors the cryptographic tools to verify it themselves — at every step from the moment a vote is cast to the final certified tally.
Before voting opens, each voter receives a personalized code table in their invite email — codes unique to them that the server commits to before any vote is cast. When they vote, those same codes appear in the UI next to each option. After casting, a receipt code incorporates the code for their chosen selection. If the server stored a different selection, the receipt code won't match what the voter pre-computed from their email. A mismatch is shown immediately.
When a ballot closes, UrboVote publishes a public verification index — a sorted list of every voter's receipt code, derived directly from the immutable vote records. Any voter can look up their code to confirm their vote is in the certified count. Any auditor can independently re-derive the entire list from the published tally data and verify it matches — no API call, no login, no trust in the running system required.
Cast-as-intended and counted-as-recorded verifiability are standard requirements in academic election security research. UrboVote is the only HOA election platform that implements and publishes both — giving boards, homeowners, and their attorneys a level of proof that no competitor can match.
We're happy to walk through our architecture, share our threat model, or answer specific compliance questions for your community or your legal team.
Start free. No per-vote fees, no per-ballot fees, no surprise charges — ever.
HOA voting competitors charge $200–500/month at the 1,000-member scale. UrboVote Premium is 25–60% cheaper — with a stronger audit trail.
UrboVote is a product of UrboLogik — a software company focused on solving real operational problems for communities and the organizations that serve them.
We built UrboVote because we saw what happened when HOA elections went wrong: disputed results, legal costs, community division. The tools boards were using — paper ballots, email reply-alls, manually tallied spreadsheets — weren't just inefficient. They were indefensible.
UrboVote exists to make HOA governance more efficient, more trustworthy, and more resilient to challenge. Every feature was designed around one goal: give boards a way to run elections that they can stand behind completely, and give homeowners a process they can trust.
Every design decision starts with the question: will this hold up when challenged? Not if — when.
We design for the actual homeowners in HOA communities — not just the tech-savvy ones. If it's not simple enough for anyone, it's not done.
Results should be verifiable by anyone — including homeowners and their attorneys. We don't ask you to trust us. We show you the proof.
Powerful security and compliance should not require a full-time administrator. UrboVote automates everything that can be automated.
Request a demo and we'll walk you through a complete election from ballot creation to certified results — start to finish in 10 minutes.
Whether you're ready to get started, have questions about a specific use case, or want to see a 10-minute live demo — we're here.
hello@urbovote.com
10-minute walkthrough with a product specialist
Effective: May 14, 2026 · UrboLogik LLC
UrboVote is an electronic ballot platform operated by UrboLogik LLC, a Texas limited liability company. References to "UrboVote," "we," "us," or "our" mean UrboLogik LLC. If you have questions about this policy, contact us at hello@urbovote.com.
Account and administrator information. When a board administrator creates an account, we collect their name, email address, association name, and billing information. Billing data is processed and stored by our payment processor (Stripe); we do not store full credit card numbers.
Voter roster data. Administrators upload a list of eligible voters — typically owner names, email addresses, and unit or lot identifiers. This data is provided by the administrator and is used solely to send ballot invitations and record participation.
Participation records. When a voter casts a ballot, we record that they participated — the timestamp, IP address, and a unique token identifier — as part of the cryptographic audit log. We do not link vote choices to voter identity. Vote selections are stored encrypted and disassociated from the voter's name or email before the tally runs.
Usage data. We collect standard server logs including IP addresses, browser type, and pages visited when you use the platform. This data is used for security monitoring, debugging, and service improvement.
Communications. If you contact us by email or through our contact form, we retain that correspondence to respond to your inquiry and improve our support.
We use the information we collect to:
We do not use voter roster data or election records for marketing, advertising, or any purpose other than operating the election for which it was uploaded.
UrboVote is designed so that no one — including UrboVote staff — can determine how any individual voter voted. Vote choices are encrypted at rest using AES-256 and are stored in a data structure that is separated from voter identity. The audit log proves that someone voted (participation) but not how they voted (choice). This separation is enforced at the application and database layers and is a core architectural property of the platform, not a policy commitment alone.
We do not sell personal information. We share data only in the following circumstances:
Service providers. We use Amazon Web Services (AWS) for cloud hosting and key management, and Stripe for payment processing. These providers process data on our behalf under data processing agreements and may not use your data for their own purposes.
The association's administrators. Board administrators can see the voter participation list — who voted and who did not — but not how anyone voted. This is consistent with standard election administration practice and your association's right to confirm quorum and voter eligibility.
Public results pages. When an election closes, UrboVote generates a public results page showing the tally, total participation count, and a cryptographic checksum of the audit log. No personal information appears on the public results page.
Legal requirements. We may disclose information when required by law, court order, or valid legal process, or to protect the rights, property, or safety of UrboLogik LLC, our users, or the public.
Election audit logs are retained for a minimum of seven (7) years from the date an election closes, consistent with HOA record retention requirements in most U.S. states. Audit log records are stored in write-once, immutable storage and cannot be deleted even at administrator request — this immutability is what gives the records their legal value. Account data and voter roster data that is not part of a sealed audit log may be deleted upon account closure.
All data is transmitted over TLS 1.2 or higher. Data at rest is encrypted with AES-256. Cryptographic signing keys are stored in AWS Key Management Service hardware security modules (HSMs) and never exist in software. We conduct regular security reviews and maintain access controls limiting who can access production systems. No security measure is perfect; if you become aware of a potential vulnerability, please contact us at hello@urbovote.com.
Access and correction. Account administrators may access and update their account information at any time through the platform settings.
Deletion. You may request deletion of your account and non-audit-log data at any time by contacting us. Sealed election audit records cannot be deleted because they are stored in immutable storage — their permanence is a core feature that protects your association and its members.
California residents (CCPA). California residents have the right to know what personal information we collect, request deletion of personal information (subject to the audit log exception above), and opt out of the sale of personal information. We do not sell personal information. To exercise your rights, contact us at hello@urbovote.com.
Voter rights. Homeowners whose email addresses were uploaded to UrboVote by their association's administrator may contact us to request that their information be corrected or removed from future elections. Participation records in sealed audit logs are retained per the retention policy above.
UrboVote is intended for use by adults in their capacity as HOA members, board administrators, and property managers. We do not knowingly collect personal information from anyone under the age of 18. If you believe we have inadvertently collected such information, please contact us and we will delete it promptly.
We may update this policy from time to time. When we make material changes, we will update the effective date at the top of this page and, where appropriate, notify account administrators by email. Continued use of the platform after a policy change constitutes acceptance of the updated policy.
Questions, requests, or concerns about this policy:
UrboLogik LLC
Email: hello@urbovote.com
Effective: May 14, 2026 · UrboLogik LLC
UrboVote is a software-as-a-service platform that enables homeowners associations and similar organizations to conduct electronic elections, votes, and ballots. We provide the platform and infrastructure; you are responsible for the content of your ballots, the accuracy of your voter rolls, and compliance with your governing documents and applicable law.
You must provide accurate, current information when creating an account. You are responsible for maintaining the security of your account credentials and for all activity that occurs under your account. Notify us immediately at hello@urbovote.com if you believe your account has been compromised.
Each account is for a single organization. You may invite multiple administrators within your organization, but accounts may not be shared across separate associations or resold to third parties without our written consent.
As a board administrator using UrboVote, you are responsible for:
UrboVote provides tools to help you meet these responsibilities but does not provide legal advice. We are not responsible for errors in your voter roll, incorrect threshold configuration, or failure to comply with notice requirements.
You may use UrboVote only for lawful purposes in connection with legitimate HOA or organizational elections. You may not:
UrboVote is offered on a monthly subscription basis. Fees are charged in advance at the beginning of each billing period. All fees are in U.S. dollars. You authorize us to charge your payment method on a recurring basis until you cancel.
Founding Member rate. Customers who signed up under the Founding Member program at $99/month have that rate locked for the lifetime of their account. This rate applies only to the subscribing organization and is not transferable.
Upgrades and downgrades. You may change your plan at any time. Upgrades take effect immediately and are prorated. Downgrades take effect at the next billing cycle.
Cancellation. You may cancel at any time through your account settings or by contacting us. Cancellation takes effect at the end of the current billing period; no partial-month refunds are issued. Your election records remain accessible for export for 30 days following cancellation, after which your account is closed. Sealed audit logs are retained per our data retention policy regardless of account status.
The Free plan is provided without charge and without any service level commitment. We may modify or discontinue the Free plan at any time with reasonable notice. Free plan users have the same data rights and audit record retention guarantees as paid subscribers.
You retain ownership of the data you upload to UrboVote, including voter rosters and ballot content. You grant us a limited license to process that data solely to provide the service. We do not claim ownership of your data. You are responsible for having any necessary rights or consents to upload personal information about voters. Our use of your data is governed by our Privacy Policy.
UrboVote, its platform, software, design, and documentation are owned by UrboLogik LLC and protected by intellectual property law. These Terms do not transfer any ownership interest to you. You may not copy, modify, or create derivative works of the platform.
We aim to maintain high availability but do not guarantee uninterrupted access. We will make reasonable efforts to notify you in advance of planned maintenance. We are not liable for losses resulting from service downtime. If a service outage prevents voters from casting ballots during your election window, contact us immediately — we will work with you on remediation options, which may include extending the voting window.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTY OF ANY KIND. WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE ERROR-FREE OR THAT ANY ELECTION CONDUCTED THROUGH THE PLATFORM WILL BE LEGALLY VALID UNDER YOUR SPECIFIC GOVERNING DOCUMENTS OR STATE LAW.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, URBOLOGIK LLC SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA, OR DAMAGES ARISING FROM THE OUTCOME OF ANY ELECTION CONDUCTED THROUGH THE PLATFORM, LEGAL CHALLENGES TO ELECTION RESULTS, OR YOUR FAILURE TO COMPLY WITH YOUR GOVERNING DOCUMENTS OR APPLICABLE LAW.
OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ANY CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE TOTAL FEES YOU PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.
You agree to indemnify and hold harmless UrboLogik LLC and its officers, employees, and agents from any claims, damages, or expenses (including reasonable attorneys' fees) arising from your use of the platform, your violation of these Terms, your violation of any law or third-party right, or any election you conduct through UrboVote.
Either party may terminate these Terms at any time. We may suspend or terminate your account immediately if we determine you have violated these Terms, used the platform fraudulently, or engaged in activity that could expose UrboLogik LLC or others to legal liability. Upon termination, your right to use the platform ends; data export rights survive for 30 days as described in Section 5.
These Terms are governed by the laws of the United States and the State of Texas, without regard to conflict-of-law principles. Any dispute arising from these Terms that cannot be resolved informally shall be submitted to binding arbitration under the rules of the American Arbitration Association, conducted in English. Nothing in this section prevents either party from seeking emergency injunctive relief in a court of competent jurisdiction.
We may update these Terms from time to time. When we make material changes, we will update the effective date and notify account administrators by email at least 14 days before the changes take effect. Continued use of the platform after the effective date constitutes acceptance of the updated Terms. If you do not agree to a material change, you may cancel before it takes effect.
Questions about these Terms:
UrboLogik LLC
Email: hello@urbovote.com
A practical reference for boards and property managers — covering notice requirements, quorum thresholds, CC&R amendments, board elections, and best practices for producing results no one can dispute.
This guide is general education, not legal advice. Requirements vary significantly by state and governing documents — consult your association's attorney for guidance specific to your situation.
Before scheduling any election, pull your CC&Rs, bylaws, and any applicable state HOA statute. These three sources define the rules — and they sometimes conflict, in which case state statute generally prevails, followed by CC&Rs, then bylaws.
Different votes have different rules. Knowing which type you're running determines the notice period, threshold, and documentation required.
Defective notice is the most common reason election results are successfully challenged. Getting this right is non-negotiable.
Two separate numbers determine whether a vote is valid and whether a measure passes. Both must be met.
Process discipline during the election window prevents the disputes that come after it.
Most election challenges succeed because of procedural errors, not fraud. These habits close the gaps.
UrboVote handles the process, the notice delivery, the audit trail, and the results — so your board can focus on governing, not administration.
UrboVote is purpose-built to produce election records that hold up in disputes, arbitration, and court. These answers address the questions HOA boards and attorneys ask most.
This page is general information only — not legal advice. Consult your association's attorney for guidance specific to your governing documents and jurisdiction.
We can connect you with an HOA attorney familiar with electronic election law in your jurisdiction, or answer platform-specific questions directly.
A candid, side-by-side comparison of features, security architecture, and legal defensibility — based on each vendor's own published documentation.
Methodology: All data sourced from each vendor's publicly available product pages and documentation as of May 2026.
✓ = documented
~ = partial or limited
✗ = confirmed absent
? = not found in public docs (may exist)
Corrections welcomed — .
Two quick questions, then an honest recommendation — even if that means pointing you elsewhere.
Tell us about your community
We use these to match platform pricing tiers and feature coverage to your actual situation.
Eight platforms across five categories.
| Feature | UrboVote | ElectionBuddy | eBallot | Simply Voting | Survey & Ballot Systems | VoteHOA Now | TownSq | OpaVote | BallotBliss |
|---|---|---|---|---|---|---|---|---|---|
| HOA Election Capabilities | |||||||||
| Built specifically for HOA & condo elections | ✓ | ✓ | ✓ | ~ | ✓ | ✓ | ✓ | ~ | ✓ |
| Email-based voting — no app, no account needed | ✓ | ✓ | ✓ | ✓ | ✓ | ? | ~ | ✓ | ✓ |
| Proxy & absentee ballot handling | ✓ | ✓ | ✓ | ? | ✓ | ? | ? | ✗ | ✓ |
| Weighted voting by ownership percentage | ✓ | ✓ | ✓ | ? | ✓ | ? | ✓ | ✓ | ✓ |
| Multiple election types (board, amendment, assessment, motion) | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ~ | ✓ | ✓ |
| Quorum tracking | ✓ | ✓ | ✓ | ✓ | ✓ | ~ | ✓ | ✓ | ? |
| Inspector of elections workflow support | ~ | ~ | ? | ✓ | ✓ | ✓ | ? | ? | ? |
| Hybrid paper + electronic voting | ✗ | ✓ | ? | ✓ | ✓ | ? | ? | ✓ | ~ |
| Community branding / white-label voter experience | ✓ | ? | ? | ? | ? | ✓ | ~ | ? | ? |
| Ballot Security | |||||||||
| Ballot secrecy — voter identity separated from vote choice | ✓ | ✓ | ✓ | ✓ | ✓ | ? | ✓ | ✓ | ? |
| Per-vote cryptographic signatures (tamper-detectable at vote level) | ✓ | ? | ? | ? | ? | ? | ? | ? | ? |
| WORM immutable storage — records cannot be overwritten or deleted | ✓ | ? | ? | ? | ? | ? | ? | ? | ? |
| Anti-coercion protection (decoy credentials — vote buying technically unenforceable) | ✓ | ? | ? | ? | ? | ? | ? | ? | ? |
| Enterprise encryption at rest & in transit | ✓ | ~ | ✓ | ✓ | ✓ | ? | ? | ? | ? |
| Vendor cannot access how any individual voted | ✓ | ? | ? | ✓ | ? | ~ | ? | ? | ? |
| End-to-End Verifiability | |||||||||
| Cast-as-intended verification — voter can confirm their selections were stored exactly as submitted, using personalized codes delivered before voting opens | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Counted-as-recorded verification — public cryptographic proof that every vote was included in the final tally; verifiable by any voter or auditor from static public data, no API or login needed | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Legal Defensibility & Audit | |||||||||
| Full audit trail exportable for legal discovery | ✓ | ✓ | ✓ | ✓ | ~ | ? | ✓ | ~ | ~ |
| Per-vote cryptographic tamper evidence (math-verifiable) | ✓ | ? | ? | ? | ? | ? | ? | ? | ? |
| Independent third-party timestamp authority | ✓ | ? | ? | ? | ? | ? | ? | ? | ? |
| 7+ year immutable record retention | ✓ | ? | ? | ? | ? | ✗ | ? | ~ | ? |
| Public result verification — no account or login needed | ✓ | ? | ? | ~ | ? | ? | ? | ? | ? |
| Complete chain of custody from ballot open to tally | ✓ | ? | ~ | ~ | ? | ? | ? | ? | ? |
| Technical expert declaration available for court or arbitration | ✓ | ? | ? | ? | ? | ? | ? | ? | ? |
| Pricing & Access | |||||||||
| Published pricing — no quote required | ✓ | ~ | ✗ | ✗ | ✗ | ✗ | ✗ | ✓ | ~ |
| Self-service setup — no sales call required | ✓ | ✓ | ✓ | ✓ | ~ | ✗ | ✓ | ✓ | ✓ |
| Per-election pricing — no subscription required | ✗ | ✓ | ? | ? | ? | ✗ | ✗ | ✓ | ✓ |
Most platforms produce records. UrboVote produces records that cannot be credibly disputed. The difference is not what gets logged — it's how that log is stored and who can verify it.
A standard audit log is a database record: "Voter X cast ballot Y at time Z." That record can be updated, deleted, or backdated by anyone with database access — including the vendor's own engineers. UrboVote seals every vote with a cryptographic hash the moment it is written. Any subsequent change — even a single character — breaks the seal in a way that is mathematically detectable by anyone, with no need to trust UrboVote.
Even a well-intentioned database can be modified: a software update, data migration, routine backup restore, or an unintentional bug can silently alter records. UrboVote uses AWS S3 Object Lock — Write-Once-Read-Many storage. The storage layer itself refuses any write, overwrite, or deletion for the retention period. Not even UrboVote's engineers can alter records, because enforcement happens at the infrastructure level — not the application level.
When a vendor produces an audit report, opposing counsel can ask: "How do we know you didn't modify it?" UrboVote results are stamped by an independent third-party timestamp authority. UrboVote's public verification page lets any homeowner, board member, attorney, or inspector confirm the tally — without logging in, without an account, and without taking UrboVote's word for it.
All platforms can produce a report when subpoenaed. The difference is what it can prove. Most produce a data export from a mutable database with no way to verify it hasn't been altered. UrboVote produces a cryptographically signed, independently timestamped export with a complete chain of custody from ballot creation through final tally. UrboVote's technical staff can also provide a formal declaration describing the system's integrity controls for use as evidence.
Every other HOA platform asks voters to accept on faith that their selections were recorded and counted correctly. UrboVote is the only HOA platform that gives each voter independent cryptographic proof at both steps. Cast-as-intended verification lets a voter confirm their selections were stored exactly as submitted — using personalized codes delivered before voting opened that the server committed to in advance. Counted-as-recorded verification lets any voter look up their receipt code in a public index after ballot close to confirm their vote is in the certified tally — with no API call, no login, and no need to trust UrboVote. No competing HOA platform publicly documents either capability.
Honest caveat: UrboVote is a software platform, not a licensed inspector of elections. In states such as California (Davis-Stirling Act), certain elections require a neutral human inspector of elections — UrboVote cannot fill that statutory role. However, the cryptographic audit log makes any independent inspector's review straightforward and conclusive.
Where each competitor genuinely excels — and where the gaps appear under legal scrutiny.
Well-designed HOA-specific feature set — proxy handling, weighted voting, multi-channel delivery (email, SMS, postcard, mail), and three service tiers make it genuinely flexible. Audit trail is solid. Where it diverges from UrboVote: no published documentation of cryptographic vote signatures, WORM storage, or specified record retention policy.
HOA-focused with solid feature coverage — proxy handling, weighted voting by equity, certified results reports, and AWS infrastructure with external security auditing. Stronger on auditability than many peers. No published documentation of per-vote cryptographic signatures, WORM storage, or third-party timestamps. Pricing not publicly available.
Established since 2003, with genuine ballot secrecy via identity/vote separation, California Davis-Stirling compliance documentation, and managed service support. A solid choice for California associations. No published documentation of per-vote cryptographic signatures, WORM storage, or third-party timestamps.
The most comprehensive service offering in this market — mail ballots, online, real-time meeting, drive-thru, in-person, and professional inspection services under one roof. SOC 2 compliance. The strongest choice when a statutory human inspector of elections is required. Less differentiated on technical security architecture and cryptographic legal evidence.
Full-service managed approach run by CMCA-certified former community managers — the differentiator here is expertise, not software. They handle setup and management end-to-end, which suits boards that want someone to run the process rather than a DIY platform. HOA-specific focus, custom voting website, and a claimed 90% quorum success rate suggest real-world experience. No published security architecture, encryption standards, or defined record retention policy. Pricing is quote-only on an annual license model. Less transparent than self-service competitors on the technical infrastructure behind the platform.
Voting is an add-on within a broader HOA management platform — not purpose-built for formal elections. Good for routine board motions when the platform is already in use. Requires TownSq accounts for voters (no email-only access). No published security architecture, record retention policy, or legal defensibility documentation. Not recommended as a primary platform for contested or high-stakes elections.
Excellent value for simple, low-stakes elections at $10 per 125 voters with fully transparent pricing. Quorum tracking and ranked-choice voting are genuine strengths. Record retention is only 3 months without a paid add-on ($40/year). No published information on cryptographic audit trails, WORM storage, or legal defensibility features. Not recommended for high-value or contested elections.
Community-association-focused platform with genuine HOA feature coverage — proxy and mail-in voting via unique secure links, weighted voting, multi-channel delivery (email and SMS), and detailed audit logs. Published pricing ($350 per election for up to 50 voters; $700/year for unlimited elections) is a transparency plus. Standard plans are sized for smaller communities; larger portfolios require a custom quote. Security described as "advanced protocols" without published detail on cryptographic architecture, WORM storage, or record retention policy. A capable option for straightforward elections in smaller HOAs, but documentation gaps leave legal defensibility unclear for contested situations.
Schedule a 10-minute demo and we'll walk through the cryptographic verification, public verification page, and chain-of-custody export — so you can decide with confidence.